6 Pointers For Seamless Business Relocation

There are many reasons you may want to relocate from your current business premises to another one. For example, the need to get closer to clients, reach a new market, lower the operating costs, expand your business, or have experience working in another location. Whatever your reason for relocation, the whole process can be super exciting but tiresome. 

You need to employ several organizing tips and ensure that you put everything in order. It will help you avoid forgetting or overlooking anything. Here are some pointers for seamless business relocation: 

1. Create A To-Do-List And A Timeline 

Planning is key before embarking on the actual move. Having a to-do list and a timeline is an excellent approach to staying organized during the relocation process. Seldom can you forget anything if you have these with you. Some of the things that you can include in your to-do-list include: 

• The tasks that the employees should complete immediately before and after the move.
• What should be done during the relocation, like preparing the new space.

Once you come up with a to-do list, the next step is creating a timeline. It will help you work towards achieving all the things you jotted down within the specified period. This plan is vital because it’ll be easier for you to know if any valuable business commitments conflict with the move. And should there be any, you can reschedule one of the conflicting commitments to a free time in your calendar. 

If your business doesn’t operate during the weekends, you can consider shifting during this time to avoid interfering with your core business activities. Weekdays are usually packed, and you wouldn’t want to cause inconvenience to your customers and business partners. 

2. Hire A Reliable Moving Company

It’s best to hire move coordinators to help ease the whole burden of you and your employees carrying the items on your own. A good moving company should have sizable trucks or vans to ferry all your belongings safely. They’ll also help you in packing and setting up the new space. Expertise and experience are critical here, as you always risk damaging your office equipment and furniture. So, choose a moving company with a proven track record of successfully relocating businesses without any hitches.

3. Know The Floor Layout Before Moving In

You should conduct a pre-visit before relocating to have an idea of your new office space. Do not wait for the moving day to figure out where you’ll place all your items. The best thing to do is to get the floor plan for your new business area. It gives you typical dimensions of all rooms, and you can use these to plan your furniture layout. 

A pre-visit also helps you figure out some essential things you need to do to make the new office look more appealing. These include: 

• Planning the décor
• Purchasing more furniture, especially if you’re going to a bigger office
• Buying some fittings, such as desk lamp, telephone stand, and cabinets
• Deep-cleaning the area

You should do all these things before moving in so that your relocation is seamless.

4. Have A Meeting

As the head of the business, one of your responsibilities is to inform your workers of the decisions you made. So, once you’ve decided to relocate your business, you must discuss that with your employees.  

Inform them about the reasons for relocation and the exact date to prepare themselves psychologically. In addition to that, you can request them to help with some tasks. Some of the things which your employees can do to speed up the moving process include: 

• Packing
• Talking to clients about the relocation plan
• Setting up and arranging the new business premises

Ideally, it would be best if you keep every worker updated. If there are any changes regarding relocation dates or the new office location, you also need to communicate it to them. Failure to communicate can cause misunderstanding and confusion, thus delaying the whole relocation plan. 

5. Enhance The New Space

Take your time to find the right electricians, painters, and interior designers, and other contractors to help you implement some of the major or minor changes that you want in your new office. It would be ideal to transfer into an appealing workspace. Therefore, you should beautify your new space before relocating your business.  

Having the renovations done when you’ve already occupied the business space can be inconvenient. It is because you may have to move things out or shift from one office to the other to pave the way for repair works. It can affect your performance at work. For this reason, you must do it before your relocation.

6. Update The Business Address  

You need to change your business address once you shift. The new address should reflect in all your business documents, including your insurance policies and business license. You also need to change the business location on your social media handles and website. It will help your clients and customers easily find you after the shift. 

Conclusion 

When the time comes for your business to move from its current location, you’d want the process to be smooth. It’s possible to achieve this by following the above tips. Most importantly, consider hiring reliable move coordinators. They’ll guarantee the safety of your office during packing and transportation. If possible, they should also help you set up the new place. And once you settle in your new office, you’ll be able to feel what it’s like working in a new environment. Adapt to the changes as quickly as possible to avoid compromised business productivity.